Let's be honest... tracking the work is not as satisfying as doing it.
And that's why we do it differently.
Work meets Personal Organization
Your personal dashboard to manage tasks across projects, plan your day and reduce clutter
All Your Work In Your Personal View
See all your work across all your projects.
Your Work Dashboard allows you to customize the widgets to your priorities and see your tasks across all the work you do.
Use Time Boxing to Schedule Your Work
Time blocking is a known productivity tip to help you stay on task and even start challenging work.
Import your ical link and schedule tasks in between meetings and other events
Personal Note Taking
This Notes view stays on your Work Dashboard. Visible only to you because there are always going to be things that come up but don’t belong in the projects docs.
Rate your tasks for better prioritization
Tell us how you really feel. Rate your tasks on an emoji rating scale from red angry swearing face to elated unicorn — those rare tasks you’d like to see more often.
We then prioritize your tasks based on your interest and look for pairings that make less interesting tasks easier to tackle.
Create Visuals for Your Thoughts
With built in whiteboards, you can easily create mind maps, wireframes, or other visual representations of your thoughts.
Making great things requires a direction and a plan
Setting a direction and creating a plan to get there makes the actual work execution go smoother and is more easily communicated. Often times, though, tools rely on us to create and communicate those plans. In Leantime, we incorporate a manageable version of the high level strategy and plans needed to support the path to creating epic things.
Create a Long Term Vision & Strategy
Whether it’s to buy a house, graduate college, or build a billion dollar company, having a vision and strategy helps to keep us focused.
In Leantime, create a strategic vision and outline to where you want to see things over the next 1 to 5 years.
Make The Focus Points Clear
By setting Focus Areas, you can clearly define what you need to focus on in order to reach your goals.
Strategic Goals that connect to the Project Goals
Report goal data back up to the strategy level in real time when you update those goals at the project level.
Here you have the ability to link to projects and report, link only or keep this a high level goal only.
Make Sure It's the Right Strategy
Take a blueprint and test, define and validate your plans and strategies.
Blueprints exist at both the Strategy level and at the Project level.
Using AI in Project Management to Keep Focus
Artificial Intelligence (AI) has been life changing for the world of generative text creation. We see this as only the beginning of what AI can do to support people in our efforts to be more productive and to accomplish great things. In Leantime, you’ll see that we use AI to also make work more engaging, personal, and easier.
Using AI to make Work Engaging
Features to keep you focused on the big picture
Recently released, our AI now prioritizes tasks using three science based productivity practices. As you complete more tasks, you can begin to privately rate how you feel about those tasks and the AI will take how you feel into consideration for that priority.
It’s hard to feel ownership or involved on a project when the project description can be overwhelming, hard to read, or just not relate to your role.
AI Story time is about bringing you into the project work. Our AI creates individual focused stories in unique voices and presents the project in a new light.
If you’re one to compile regular status reports, L.E.O. (our AI) will help you do that. Set the timeframe that you need updates from the team and the AI will collect that information from the teams and pull it all together for you.
AI Status reports will take the updates from the team and build a detailed report that can be edited and sent directly to the folks needing an overview of the current progress. Image coming soon.
Create a main task and ask L.E.O (our AI) to break down that task into the necessary subtasks needed to get it all done. And then watch him jump on his unicorn and fly away while you wait.
*These features are currently unavailable in open source version.
Projects are where you "Think" and "Make"
Projects give work a clear structure and empower a clear focus on outcomes
Pick Your To Do View
For task management in a project, you get your choice of Kanban, Table or a List view.
Our To Dos also include Subtasks and Dependencies.
Understand the Timeline of Your Projects
Milestones, In Leantime, are groups of tasks bundled together with a date so you can view them on a timeline (gantt chart).
Get an even higher level view when you view the timeline on our Program Plan overview.
Create a Blueprint for the Purpose Of Your Projects
Answer the questions: Why are we doing this? Who is it for? What should it look like?
Whether you’re scoping out a new project, building our new products, or just want to have clarity on the work, these boards allow you to research, validate, track and analyze.
Understand Progress through Reports
Reports allow you to see how the hours are all coming together.
Knowledge Management with the Projects
Whether you want to embed external documents from Google or Microsoft or if you want to create your own, you can manage project knowledge all in one place.
Continuous Improvement stays Top of Mind
Use Retrospectives to reflect on the work done and to make improvements on the future work.
Keep track of that Next Big Idea
Idea management is even easier when it stays connected with the work being done. Revisit and track progress.
Track Time Across Leantime
Keep your billables on track. Track your time on your Work Dashboard, in the projects, or on your timesheets.
Open source project management features
Easy Installation
Give you clients special access to your project to gather requirements and feedback.
Data Ownership
Hosting your own version of Leantime gives you full control of your data.
API
Integrate your favorite calendars and see when tasks or milestones are due or when someone will be working on a specific task
LDAP / SSO / OIDC
Know where your projects are and share status reports with your clients
Engaged OSS Community
Ideate with your clients on idea boards and build out strategies that are easy to understand.
Customizable
Integrate with any of your tools using our easy to use API.
Our Newest Features - Version 3.4.6
Outcome Driven Task Overview
Easily see the outcomes that your work contributes to on the new task overview on your My Work Dashboard.
Start Work from My Work Dashboard
Even easier to start work on a task now, it's now possible to select the "Play" button to start the work timer.
Subtask Hierarchy on My Work Dashboard
Get a visual overview of subtasks and create hierarchy of your tasks on the My Work Dashboard.
Frequently Asked Questions
We have many of the same features and more — but more importantly, we are the only project management system focused on cognitive accessibility and it’s our mission to create a tool rooted in the science that supports neurodivergent minds, like those with ADHD, Autism and dyslexia.
Even if you aren’t neurodivergent, Leantime is built for easier work management. The science benefits productivity across all brain types.
The other thing? We still believe in human touch. When you reach out to Leantime for support, you’re connecting directly with us, the founders. We exist to see you be successful and to change the meaning of productivity.
Our open source version has most of the features that you see in the Think and Make section and includes the My Work Dashboard. Features are clearly marked as premium in the open source version for additional clarity.
We are a small and bootstrapped company. This enables us to keep our costs very low compared to other tools in the market. Because of this, we do not directly offer discounts.
If, however, you are planning to use Leantime to find a job or are experiencing financial hardship, please send us an email at support@leantime.io. We’ve been there and if the system can help you get to the next chapter in your life, we want to help where we can.
Open source software is a platform where the core code is accessible for developers or people who want to install the system.
It allows you to own your own data. In a world where so much has become uncertain, being open source gives you the benefit of self-hosting and keeping your data a different level of privacy.
We recommend having some experience with these types of installations before venturing on this path.
We do offer hosted plans and on premise installation plans as well.
Check out our pricing page to learn more.
Currently, you aren’t able to do that on your own but we’re happy to help migrate you to a cloud plan.
If you want to move from the hosted plan to a self hosting environment, we can help you migrate for a small fee. It’s a nominal fee to help cover the time spent in transferring the data.
Reach out through the contact form or connect with us over Discord and we can help map that out.
From our blog
Beyond ‘Just Try Harder’: The Real Science of Why Work Feels Hard (and how ADHD & Autism fit in it)
Beyond 'Just Try Harder': The Real Science of Why Work Feels Hard Ever wonder why
